Flow Over Force
Running your business shouldn't cost you your peace.
You're building something meaningful, but the behind-the-scenes work is overwhelming.
At Flow State Freelance Co., we connect wellness-centered and creative entrepreneurs with boutique freelance support that actually gets you—without the burnout.
Whether you need to build your team, delegate the tasks that drain you, or grow your own freelance practice, we're here for the real stuff: personalized relationships over transactions, systems that serve your actual life, and business growth that honors your capacity.
Ready to stop forcing it and start flowing?
Full-Circle Support & Services
Freelance Matchmaking
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Boutique Freelance Matchmaking & Ongoing Support
What This Includes: Are you a wellness entrepreneur or creative professional feeling overwhelmed by the thought of finding, vetting, and managing freelancers? We get it—delegation can feel scary when your business is your baby. That’s why our service goes beyond just sending you a list of freelancers.
Our boutique approach offers an intuitive, personalized matchmaking experience. We take the time to understand your unique needs, energy, and vision so we can hand-select pre-vetted creative professionals who truly align with your values and work style.
Our freelance matchmaking includes:
Comprehensive consultation to understand your needs, energy, and vision
Hand-selected freelancer matches based on skills, values, and compatibility
Thorough vetting process ensuring quality and reliability
Gentle guidance to help you navigate delegation comfortably
Perfect For:
Wellness entrepreneurs ready to delegate with confidence
Creative professionals seeking trusted, vetted talent
Business owners who value relationships over transactions
Anyone wanting a thoughtful, personalized freelance match
We believe every match should feel like finding the perfect creative partner—someone who not only gets the job done but also truly understands your vision, helping you grow in ways that feel aligned and sustainable.
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Ongoing Retainer
Designed for founders who want steady, reliable support that grows with their business. This option offers deep integration into your workflow and rhythms, allowing for proactive collaboration and seamless day-to-day management over time.Project-Based
Perfect for targeted goals or one-time projects with clear deliverables. Whether it’s launching a new system, creating a content batch, or organizing your backend, this focused support comes with a defined timeline and outcome.Intensive Sprints
Ideal for entrepreneurs seeking fast, laser-focused assistance. Use this for quick wins, audits, troubleshooting, or strategic planning sessions that get you unstuck and moving forward—without a long-term commitment. -
Matchmaking is offered on a custom-quote basis, tailored to your goals, timeline, and the number of roles you’re looking to fill.
Hiring support should feel like a true partnership, rooted in trust, flow, and alignment. We’re here to help you build soulful, lasting connections with freelancers who genuinely get your vision.
Ready to explore how this can support your business and wellbeing? Book a free 30-minute connection call with our founder, Jess, to talk through your needs and receive a custom quote.
Founder-Led
OBM & VA Services
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Exclusive Direct Partnership with Founder Jess Palmer
What This Includes: Are you a wellness entrepreneur or creative professional who's grown to the point where you need more than just task support—you need a true strategic partner who gets your vision? We understand that level of success comes with its own unique challenges, and finding someone you trust with the heart of your business isn't easy.
That's why our founder-led services exist. When you work with Jess directly, you're not getting delegated support—you're getting the full expertise, intuition, and strategic insight that built Flow State Freelance Co from the ground up. She knows what it's like to scale a heart-centered business, and here, you get that wisdom applied directly to yours.
Combining deep operational knowledge with an intuitive understanding of sustainable growth, Jess handles everything from strategic systems to daily operations, allowing you to focus on what only you can do.
Our founder-led services include:
Strategic business operations and systems optimization
Comprehensive virtual assistance and project management
Intuitive workflow creation tailored to your energy and work style
High-touch support with direct founder accessibility
Holistic approach that honors both growth and sustainability
Perfect For:
Established wellness entrepreneurs and creative professionals
Business owners seeking the highest level of personalized support
Leaders who value working directly with experienced founders
Those ready for premium, relationship-based business partnership
Current Status: We're currently at full capacity for founder-led services. Join our priority waitlist for future availability, or explore our Freelance Matchmaking services for immediate support that maintains our same heart-centered approach.
Next Steps:Join Waitlist or - Explore Our Freelance Matchmaking!
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Ongoing Retainer - Designed for wellness entrepreneurs who want steady, reliable support that grows with their heart-centered business. This option offers deep integration into your workflow and rhythms, allowing for proactive collaboration and seamless day-to-day management that honors your values and energy over time.
Project-Based - Perfect for targeted goals or one-time projects with clear deliverables. Whether it's launching a new system, creating a content batch, or organizing your backend operations, this focused support comes with a defined timeline and outcome that aligns with your sustainable growth goals.
Intensive Sprints - Ideal for creative professionals and wellness entrepreneurs seeking fast, laser-focused assistance. Use this for quick wins, business audits, troubleshooting, or strategic planning sessions that get you unstuck and moving forward—without overwhelming your capacity or requiring a long-term commitment.
Project-Based
Perfect for targeted goals or one-time projects with clear deliverables. Whether it’s launching a new system, creating a content batch, or organizing your backend, this focused support comes with a defined timeline and outcome.Intensive Sprints
Ideal for entrepreneurs seeking fast, laser-focused assistance. Use this for quick wins, audits, troubleshooting, or strategic planning sessions that get you unstuck and moving forward—without a long-term commitment. -
Founder-led services are offered on a custom-quote basis, tailored to your unique business needs, current capacity, and growth goals.
This level of partnership should feel like having a trusted business ally who truly understands your vision and values. We're here to help you create sustainable systems and operations that support both your success and your wellbeing.
Ready to explore how founder-led support can transform your business flow? Join our priority waitlist or book a free 30-minute connection call with Jess to discuss your needs and explore future availability.
Freelance Strategy
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Flow State Freelance Collective Strategy Support for Freelancers
1:1 Support:
Looking for focused, tailored guidance to grow your freelance or creative business? Jess, our founder, offers 1:1 strategy support to meet you where you are—whether launching, pivoting, or scaling. Together, you’ll clarify goals, streamline systems, set boundaries, and build sustainable growth aligned with your unique energy and values.
Mentorship Includes:
Customized business strategy and goal-setting
Systems and workflow optimization
Support around pricing, client relationships, and boundaries
Mindful time management and productivity help
Direct access to Jess for ongoing guidance via Slack
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One-Off Strategy Call
A focused 90-minute deep dive designed to tackle your most pressing challenges and clarify actionable next steps. This session includes optional Slack support for 3 days after the call to answer any follow-up questions and keep momentum going.Price: $99 (+$75 add-on for extended 2-Day Slack support)
3-Month Support Package
Six coaching sessions spread over three months, providing ongoing guidance, accountability, and support as you implement new strategies and grow your freelance business. This package also includes continuous Slack support between calls for quick questions and feedback.Price: $1,200
6-Month Support Package
A comprehensive mentorship program with twelve coaching sessions across six months. Along with Slack support for regular check-ins, this package includes exclusive bonus templates and tools tailored to help you streamline your processes and build sustainable growth.Price: $2,200
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One-Off Strategy Call
A focused 90-minute deep dive designed to tackle your most pressing challenges and clarify actionable next steps. This session includes optional Slack support for 3 days after the call to answer any follow-up questions and keep your momentum going.Price: $99 (+$75 add-on for extended 2-Day Slack support)
3-Month Support Package
Six sessions over three months, providing ongoing guidance, accountability, and support as you implement new strategies and grow your freelance business. Includes continuous Slack support between sessions for quick questions and feedback.Price: $1,200
6-Month Support Package
A comprehensive mentorship experience with twelve sessions across six months. Along with regular Slack check-ins, this package includes exclusive bonus templates and tools tailored to help you streamline your processes and build sustainable growth.Price: $2,200
Need some support in deciding or have some ideas you want to chat through first? Book a free 30 min connection call with Jess!
What Clients Are Saying
“Jess was the most professional and efficient worker that I have had the luxury of meeting. They are extremely kind, intelligent, a quick learner and were a dream to work with. I wish I had more tasks to keep them on full time but will 10000% use them again when I need any and all admin help. They are a wizard at so many platforms and what they didn't know how to use they learned with such swiftness. I cannot stress enough how valuable they were. If you are looking to hire an admin to help your business - look no further!”
— Sara Silverstein
“I love how much more creative the site feels and that it’s sparking my interest to go even deeper with what you started! This is what I was looking for, some inspiration in a less stressful way. My current website feels stressful to look at because it’s an older version of me, but what you’ve created is a perfect blueprint to show off who I really am.”
— Aleah Vassell
“Jess absolutely exceeded my expectations every step of the way. Her collaboration and willingness to work with a vision-in-progress helped me accomplish a project I had been putting off for over a year. I cannot recommend her services enough!”
— Gemma Hartley
Brands We Have Supported
How We Can Support Your Business
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Crafting compelling, on-brand content for blogs, social media captions, websites, newsletters, and more.
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Providing assistance with tools like Notion, Asana, Squarespace, Acuity, Calendly, and Mailchimp, including automations and system integrations to streamline your operations and keep your business running smoothly.
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We craft tailored brand strategies that clarify your purpose, define what makes you unique, and align your messaging and positioning with your ideal audience. By blending audience insights, competitive analysis, and purpose-led storytelling, we create a clear roadmap that guides your visuals, voice, and overall brand experience. The result: a distinct, authentic brand presence that resonates and drives meaningful connection.
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Creating clean, functional, and user-friendly websites that reflect your brand’s unique style and mission.
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Designing eye-catching visuals for social media, presentations, event promotions, email campaigns, and branding materials.
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Supporting behind-the-scenes tasks such as file organization, data entry, research, and more to free up your time and energy.
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Streamlining your communication and scheduling processes to ensure your day runs smoothly and efficiently.
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We provide comprehensive bookkeeping and financial operations—including transaction logging, bank reconciliations, invoicing, payroll, and monthly reporting—so your records stay accurate and up-to-date. This ensures reliable cash flow management, simplifies tax preparation, and gives you the clarity and confidence to focus on your passion and growth.
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Overseeing the big picture of your business with a focus on project management, team coordination, and operations strategy.
Hi, I’m Jess.
I'm the founder of Flow State Freelance Co., a collective I built to create freedom and flexibility for freelancers and entrepreneurs who want to follow a different path from hustle culture. I'm a warm, creative, and technically skilled VA and OBM specializing in inbox and calendar management, copywriting, Canva design, tech support, basic website design, and general admin—all delivered with a holistic, compassionate approach.
Originally from Massachusetts, you'll often find me cozied up with my partner and our two rescue cats, playing cozy games on my Switch, making art, reading, or indulging in my guilty pleasure—rewatching Jersey Shore.
Since 2023, I've grown to run a collective of freelancers while continuing to serve my own clients. At Flow State, we deeply value inclusivity, compassion, and putting people over profit. When you work with us, it's about a boutique experience where your business needs are thoughtfully tailored to your intuitive style and unique rhythm.
Living with chronic conditions, I understand wanting to "have it all" while needing support that sustains rather than drains you. I created Flow State to help myself—and others—build businesses that blend growth with rest, freedom with responsibility, and ambition with self-care.
Here, balance and joy are part of your success story.
I'm excited to discover what works best for your unique business and life while honoring both your human and professional sides.
Supported Systems:
Squarespace
Whether you need a website refresh or just an extra pair of eyes to fine-tune things, we can help you make the most of your Squarespace site. From basic code adjustments to design upgrades, we’ll ensure your site looks polished, functions smoothly, and aligns with your brand.
Flodesk, Brevo & Mailchimp
From crafting beautiful emails and writing engaging copy to automating your sequences for email lists or freebie funnels, we help streamline your email marketing strategy to ensure your audience stays connected and engaged.
Notion
We create customized Notion setups to help you stay organized and efficient. Whether you need lead trackers, KPI dashboards, SOPs, or a system to manage events and inquiries, we’ll design a workspace that keeps everything streamlined and easy to navigate.
G Suite
From managing your inbox and organizing documents to handling spreadsheet management and data analysis, we’ll help streamline your workflow and keep everything running smoothly.
Canva
From brand kit creation and refreshes to custom post templates (standalone and carousel), Canva designs are crafted to keep your brand consistent and visually captivating. Strategic, polished, and tailored to your needs, each template ensures your content stands out.
Acuity
Managing your appointments, setting up email confirmations, reminders, and follow-ups to ensure a seamless and professional experience for both you and your clients.
& more!
We pride ourselves on being scrappy! We’re happy to adapt to a variety of systems my clients use, so even if you don’t see your software or system listed here, don’t hesitate to reach out—we’ve likely got experience with it!
Could this be a perfect match?
Are you vibing with what we’re putting down? Awesome! Let’s see if we’d make a great team. By taking the leap and filling out this inquiry form, you’ll get the chance to share your goals and challenges, and we’ll show you how we can help streamline your business, free up your time, and give you the space to thrive. Whether it’s automating systems, creating engaging content, or managing projects, we’re here to support you in making your business more efficient and aligned with your vision. Let’s make it happen!
Join The Community Newsletter
Get inspired and supported with mindful productivity tips, holistic business strategies, and personal stories from our founder’s journey as a neurodivergent, chronic illness warrior in business.
Whether it’s weekly, biweekly, or monthly, you’ll receive curated resources—playlists, audiobooks, and tools—that have personally impacted them and their business. Together, we’ll explore the balance of working and resting, and create a path that honors your unique rhythm.
